BOARD MEETINGS & VOTING
1) Meetings
a) The Board of Directors shall hold regular monthly meetings. Meetings shall be open to all active members of the Association. All Association members may participate in discussion and bring business before the Board. However, only members of the Board of Directors are granted voting privileges.
[Update Status - this section taken from Article 6.7 of the current bylaws. Revised to clarify Board with the term Boad of Directors.]
b) The Board of Directors shall hold an annual meeting and any other special meetings as called by the President or any two members of the Board of Directors. In order to conduct business, at least one-third of the members of the Board must be present. The annual meeting and other special meetings of the Board shall be open to Assocation members, players, and invited guests.
[Update Status - this section taken from Article 6.5 of the current bylaws. Revised to clarify Board with the term Boad of Directors.]
[Additional items for consideration in this section may include: policy for special/emergency meetings; specific policy for Executive Committee meetings (which are confidential and not disclosed outside of the meeting - may require a majority vote of the Board of Directors to initiate an executive committee session); Quorum of Board of Directors members required for voting is not defined; location and times of meetings and requirements for in-person attendance is not defined; time of meeting should be established so it does not conflict with coaches being on the ice.]
2) Conduct of Meetings
a) All meetings of the Association shall be held in accordance with Roberts Rules of Order.
[Update Status - this section taken from Article 6.6 of the current bylaws without revision.]
3) Voting
a) The Board of Directors shall vote on all issues of significance to the organization. This includes establishing budgets, approving major expenditures, reviewing team structures, and any other issue where decision-making authority is appropriate.
[Update Status - this section taken from Article 6.6 of the current bylaws without revision.]
b) It is permissible for motions to be entertained that relinquish voting matters to the Executive Committee. Such motions must be approved by a majority of eligible voting board members who are present at the given meeting. In the case of a tied vote, the vote shall move to Executive Committee vote. In the case of a tied vote among the Executive Committee, the AYHA President shall cast the deciding ballot.
[Update Status - this section taken from Article 6.6 of the current bylaws without revision.]
[Additional items for consideration in this section may include: the minimum number of present Board of Directors members required for voting on regular business or voting on amendments; should voting be set up electronically so board members?]
Updated 2023-04-01.